PublISHED ON 30 April 2018

UpDATED ON 05 June 2018

How applications are assessed

When you apply for a grant from us, your application is assessed by other active researchers with great expertise within the field. We have clear guidelines for the assessment work, and evaluate the process continuously. The assessment shall be of high quality and be conducted in an objective, impartial and transparent manner.

Researchers assess researchers – peer review

The Swedish Research Council uses peer review to assess the scientific quality of the applications and the potential of the research. Peer review involves well-qualified researchers within the same or nearby subject area scrutinising the applications. Peer review is used all around the world, is strongly trusted by researchers, and is the best way to ensure the applications receive a balanced and fair assessment.

Together with Swedish Research Council personnel, scientific councils, councils and committees put a lot of work into recruiting suitable experts to assess applications. Having a documented high level of scientific expertise is a requirement, and a prerequisite for well-functioning peer review.

How we safeguard the quality of assessment

The Swedish Research Council shall support research of the highest scientific quality within all scientific fields, and ensure that Swedish research is renewed. To ensure this happens, it is also important that the process for assessing applications is systematic and of high quality.

We have eight fundamental principles for ensuring the assessment is conducted within the framework for a sound assessment culture and good research practice: (1) Expertise in the assessment, (2) Objectivity and equal treatment, (3) Ethical considerations, (4) Openness and transparency, (5) Appropriateness for purpose, (6) Efficiency, (7) Confidentiality and integrity, and (8) The expert assessment shall be prepared and followed up in a structured manner. Each principle has a number of associated guidelines that provide support in the practical work of assessing the applications. Read more here.

It is important that the handling of applications is objective and impartial, so that the best research ideas receive funding. All who take part in the assessment process must therefore follow the Swedish Research Council’s gender equality strategy and conflict of interest policy.

Work is carried out in review panels

The experts are members of review panels with various subject specialisations. We compose the review panels in such a way that the subject expertise of the members complement each other, and the panel has a collective breadth that covers the entire subject area. If the members of a review panel still do not consider themselves to have sufficient expertise to assess a particular application, they will get help from experts outside the panel.

Each review panel is led by a chair, and usually consists of five to fifteen persons from different higher education institutions (HEIs). The gender balance of the panel shall be even. Members are appointed for one year at a time, which can be extended for up to six years. The chair usually has a mandate period of three years maximum.

Researchers from several countries take part

Researchers from HEIs outside Sweden are nearly always included in the review panels. They bring competence and an international perspective to the assessment of Swedish research. Recruiting panel members from other countries is also a way of avoiding conflicts of interest. For some calls, all the review panel members are international researchers.

Equivalent assessment

To ensure each application receives a balanced and fair assessment, a minimum of three members will always read it ahead of the review panel meeting. The applications are assessed according to the Swedish Research Council’s four basic criteria: (1) Novelty and originality, (2) The scientific quality of the project, (3) The merits of the applicant, and (4) Feasibility. For some calls, these criteria are supplemented with specific additional criteria, such as interdisciplinarity, or some other feature that is relevant for that particular call.

All assessments shall be made in an equivalent manner. They shall be based on the scientific quality of the research planned, and on the merits of the applicant. We train and inform members and chairs of the review panels on how the assessment shall be conducted, and on the guidelines that apply. To help them in their work, they also have a peer review handbook, which is specific for each call. The handbook clarifies the assessment criteria by means of a number of guiding questions. The peer review handbook is available on this website.

The review panel makes a joint assessment

The review panel makes a joint assessment of each application. In some calls, the review panel will screen out the applications that have received the lowest grades from the members who have read the applications ahead of the review panel meeting. These applications are not discussed in detail at the meeting. The reason for this is to give sufficient time to discuss the applications that are of good quality and have a realistic chance of being funded.

How the review panel meeting is conducted:

  • One of the panel members who has read the application presents it to the other members of the review panel.
  • The whole review panel discusses the application and agrees on a joint, final assessment.
  • The application is graded on all assessment criteria and receives an individual final statement.
  • The applications that were screened out receive an overall grade and a standard final statement.

The chair of the review panel leads the meeting, with the help of personnel from the Swedish Research Council. Together they ensure that the guidelines are followed and that the outcome of the meeting is documented. As part of the quality assurance process, in many cases observers from the scientific council or committee are present at the meeting.

Scientific councils and committees make the decision

The review panel’s joint assessment and how the application compares in competition with other applications forms the basis for the decision on whether an application is awarded a grant or not. The scientific council or committee responsible for the call makes the decision. For some calls, the decision is made by the Director General of the Swedish Research Council.

All who have applied for a grant from us will receive the decision on their application via our application system Prisma. We publish a list of the persons who have been awarded grants on this website.

The assessment is followed up

We follow up the assessment process every year. For example, the review panel meetings end with a discussion where the members have the opportunity to give feedback on various parts of the process. This feedback becomes part of the documentation used by the Swedish Research Council to optimise and develop our process for assessment of applications.

Eight principles to safeguard quality

The Swedish Research Council have produced eight fundamental principles for ensuring the scientific assessment is made within the framework for a sound assessment culture and good research practice.

1. Expertise in the review

Assessment of applications shall be carried out by subject experts with documented high scientific, or where relevant, artistic competence within the research area or areas or the discipline or disciplines the application relates to. The scientific review by subject experts shall be based on clear quality criteria, and subject experts shall be appointed according to clear criteria in a systematically documented process.

2. Objectivity and equal treatment

All assessments shall be carried out in an equivalent manner and be based on the quality of the research planned and executed and on the applicant’s merits, irrespective of the origins or identity of the applicant. To avoid any conflict of interest or partiality, assessments shall be based on clear quality criteria and formalised processes.

3. Ethical considerations

The assessment assumes an ethical approach and high level of integrity. The subject experts shall not carry out any preliminary ethical review, but should take into account how the applicant discusses the research and formulates the research question with regard to good research practice. If an application includes research that clearly breaches ethical rules and/or clearly contravenes Swedish or international law, this should be reflected in the assessment of the quality and/or feasibility of the research.

4. Openness and transparency

The assessment shall be based on and justified by the documentation requested by the Swedish Research Council, which in a typical case is an application for grant funding. The assessment of the documentation shall be made based on rules and guidelines set in advance and publicly known.

5. Appropriateness for purpose

The peer review process shall be adapted to the call and the research area, and shall be proportional to the size and complexity of the call without neglecting the rule of law.

6. Efficiency

The total resources used in the application and assessment, in terms of both time used and cost, shall be minimised for all involved, i.e. applicants, subject experts and Swedish Research Council personnel, with consideration for maintaining quality, objectivity, transparency and appropriateness for purpose.

7. Integrity

All participants in the assessment process shall respect the integrity of the process and shall not disclose to any third party what has been discussed at the meeting or the opinion of other reviewers in the ongoing processing of applications. The final assessment shall always be documented and published once a decision has been made.

8. The peer review shall be prepared and followed up in a structured manner

Review processes shall be prepared and followed up according to clear criteria. All reviewers shall have access to the same type of background documentation for the review.

Guidelines describe how the principles shall be complied with

Each principle has a number of associated guidelines that provide support in the practical work of assessing the applications.

The principles and associated guidelines must be interpreted in relation to each individual call. All those who work with applications – administrators, subject experts in the review panels and decision-makers – discuss how the principles shall be applied in practice, for example if one principle conflicts with another.

Principles for peer review at the Swedish Research CouncilPDF (pdf, 125.8 kB)

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We handle around 6 000 applications every year, with the help of around 800 researchers. They are members of around 80 review panels that scrutinise applications within specific areas.

In 2017, 18 per cent of all those who applied received a grant from us.

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